General Meetings CLCT supports the principle of encouraging Unitholder participation and voting at general meetings. CLCT’s Annual Report is provided to Unitholders within 120 days from the end of CLCT’s financial year. Unitholders may download the Annual Report (printed copies of the Annual Report are available upon request) and notice of general meeting from the Website. These documents are also available on SGXNet. More than the legally required notice period for general meetings is generally provided. The rationale and explanation for each agenda item which requires Unitholders’ approval at a general meeting are provided in the notice of the general meeting or in the accompanying letter or circular (if any) issued to Unitholders in respect of the matter(s) for approval at the general meeting. This enables Unitholders to exercise their votes on an informed basis. To safeguard the Unitholders’ interests and rights, a separate resolution is proposed for each substantially separate matter to be approved at a general meeting, unless the issues are interdependent and linked so as to form one significant proposal. Where the resolutions are bundled, the reasons and material implications will be explained in the notice of meeting to enable Unitholders to make an informed decision. Further, if the resolution is in respect of an interested person transaction, the interested person (as defined in the Listing Manual) will be required to abstain from such voting. CLCT’s AGM in FY 2023 (AGM 2023) was held by way of a physical meeting. Unitholders were able to submit questions to the chairman of the meeting in advance of the AGM, and substantial and relevant questions received from Unitholders were addressed before the AGM via publication on the Website and on the SGXNet, or at the meeting. Unitholders could vote at the AGM themselves or through duly appointed proxy(ies). Unitholders, who did not wish to, or were unable to, attend the AGM 2023 in person but who wished to only watch the AGM proceedings were able to do so remotely by accessing CLCT’s live webcast of the AGM 2023 if they had registered to do so. Further information on the arrangements relating to the conduct of the AGM 2023 was provided in the Notice of AGM dated 27 March 2023. All Directors (including the CEO who is also a Director) attended the AGM 2023 either in-person or via electronic means. A record of the Directors' attendance at the AGM 2023 can be found in the record of their attendance at general meeting(s) and Board and Board Committee meetings for FY 2023 set out on page 144 of this Annual Report. The upcoming AGM, which is to be held on 22 April 2024, will be held both physically and by electronic means. Additional measures have been put in place for Unitholders who are not physically present at the AGM to be able to ask questions live and vote live at the AGM. Further details on the arrangements put in place for the conduct of the upcoming AGM are set out in CLCT’s Notice of AGM dated 28 March 2024. The description below sets out CLCT’s usual practice for Unitholders’ meetings. Unitholders are entitled to attend general meetings and are accorded the opportunity to participate effectively and vote at general meetings (including through the appointment of up to two proxies, if they are unable to attend in person or in the case of a corporate Unitholder, through its appointed representative). Unitholders such as nominee companies which provide custodial services for securities are not constrained by the two proxy limitation, and are able to appoint more than two proxies to attend, speak and vote at general meetings of CLCT. At AGMs, Management makes a presentation to Unitholders to update them on CLCT’s performance, position and prospects. The presentation materials are made available to Unitholders on the Website and also on SGXNet. Unitholders are informed of the rules governing general meetings and are given the opportunity to communicate their views, ask questions and discuss with the Board and Management on matters affecting CLCT. Representatives of the Trustee, Directors (including the chairman of the respective Board Committees), key management personnel and the external auditors of CLCT, are present for the entire duration of the AGMs to address any queries that the Unitholders may have, including queries about the conduct of CLCT’s external audit and the preparation and contents of the external auditors’ report. Directors and Management also interact with Unitholders after the AGMs. To ensure transparency in the voting process and better reflect Unitholders’ interests, CLCT conducts electronic poll voting for all the resolutions proposed at general meetings. One Unit is entitled to one vote. Voting procedures and the rules governing general meetings are explained and vote tabulations are disclosed at the general meetings. An independent scrutineer is also appointed to validate the vote tabulation procedures. Votes cast, for or against and the respective percentages, on each resolution are tallied and displayed ‘live’ on-screen to Unitholders after each resolution is voted on at the general meetings. The total number of votes cast for or against each resolution and the respective percentages are also announced on SGXNet after the general meetings. ANNUAL REPORT 2023 137 Financials Framework Portfolio Performance Leadership Overview
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