Investor RelationsIR Policy

Unitholders’ Communication And Investor Relations Policy

  • 1. Purpose
    1.1 As the manager of CapitaLand China Trust (“CLCT”), CapitaLand China Trust Management Limited (the “Manager”) is committed to keeping both individual and institutional unitholders of CLCT (collectively, “Unitholders”), as well as the investor community, well informed of all major developments affecting the state of affairs of CLCT.
    1.2 The aim of this Policy is to ensure that Unitholders and the investor community are provided with timely and equal access to balanced and clear information about CLCT (including its strategies, businesses, financial performance, governance and material developments) to enable a two-way communication between them and CLCT. Importantly, enabling access to such information will allow Unitholders and the investor community at large to exercise their rights in an informed manner.
    1.3 In this Policy, references to the investor community include CLCT's potential investors as well as analysts reporting and analysing CLCT's performance.
  • 2. General Policy
    2.1 At all times, the Manager is committed to making timely, full and accurate disclosure in accordance with the Listing Manual of the Singapore Exchange Securities Trading Limited (“SGX-ST”) and the Singapore Code of Corporate Governance 2018. This includes distributing other corporate communication materials1 to Unitholders and the investor community.
    2.2 All disclosures submitted to the SGX-ST through SGXNET are also available on CLCT's corporate website.
    2.3 This Policy is subject to regular review by the Manager to ensure its effectiveness. Updates and amendments (as appropriate) will be made to reflect current best practices in our communication with Unitholders and the investment community.
    Note:
    1. ‘Other corporate communication materials’ refer to any document issued or to be issued by the Manager for the information or action of its Unitholders, including, but not limited to, the annual report, a notice of meeting, a circular and a proxy form.
  • 3. Unitholder Rights
    3.1 CLCT is committed to treating all Unitholders fairly and equitably.
    3.2 Unitholders are entitled to participate in and vote at general meetings of CLCT. Unitholders are also informed of the rules, including voting procedures, that govern general meetings of CLCT.
  • 4. Communication Principles
    4.1 The Manager strives to provide pertinent and accurate information to its Unitholders and the investment community in an effective and timely manner.
    4.2 The Manager uses clear and plain language in its communication with its Unitholders.
    4.3 The Manager endeavours to provide a consistent level of disclosure on both positive and negative developments of CLCT.
    4.4 The Manager communicates only through its designated spokespersons.
    4.5 The Manager and designated spokespersons will establish and maintain regular dialogue with Unitholders to solicit and understand the views of the Unitholders through general meetings, analysts and media briefings, investor roadshows or investor briefings.
    4.6 The Manager does not respond to rumours. However, if rumours indicate that material information has been leaked or they are in fact false or inaccurate, the rumours will be promptly denied or clarified via announcements made through SGXNET to SGX-ST.
    4.7 The Manager will give reasonable access to analysts and the media to help them formulate informed opinions of the Manager but will not seek to influence those opinions.
    4.8 The Manager observes a prescribed 'blackout period' prior to the announcement of its financial results. During this period, the Manager does not comment on industry outlook, CLCT's business performance and financial results, unless such information has already been publicly disclosed.
  • 5. Communication Channels
    5.1 The Manager actively engages its Unitholders and the investor community via:
    1. Annual General Meeting ("AGM") and, as and when necessary, Extraordinary General Meeting ("EGM");
    2. analysts and media briefings for half-year and full-year financial results, with "live" webcasts available for viewing on CLCT's corporate website;
    3. one-on-one/group meetings or conference calls, investor luncheons, local or overseas roadshows and conferences;
    4. property visits;
    5. annual reports;
    6. news releases and statements; and
    7. corporate website (www.clct.com.sg).

    Investors' Communication

    5.2 The Manager meets with investors, the media and analysts at appropriate times, as well as participates in investor roadshows, and sector conferences throughout the year.
    5.3 Upon the release of the business updates, half-year and full-year financial results, the Manager holds analysts briefings. "Live" webcasts of the briefings are recorded and uploaded on the corporate website within a reasonable time after the briefing. The media will be invited for the briefings semi-annually.

    Unitholders' Meetings

    5.4 CLCT's AGM is the principal communication channel with Unitholders.
    5.5 Unitholders will be notified of the AGM via electronic means within the required notice period prior to the AGM. Unitholders may also download a copy of CLCT’s annual report from CLCT’s website at www.clct.com.sg (printed copies of CLCT’s Annual Report are available upon request) prior to the AGM.
    5.6 As and when an EGM of Unitholders is to be held, Unitholders will be notified of the EGM via electronic means. The notice of meeting and a circular which contain details of the matters to be proposed for Unitholders' consideration and approval will be made available on CLCT's website.
    5.7 Notices of the general meetings setting out all items of business to be transacted at the general meeting, are also announced via SGXNET to SGX-ST.
    5.8 Members of the Board, CLCT's senior management and the external auditors of CLCT are in attendance at all general meetings to address Unitholders' queries. Unitholders are given the opportunity to communicate their views on various matters affecting CLCT. A Unitholder is allowed to appoint up to two proxies to attend and vote at the general meetings in his/her stead. In the case of corporations which provide nominee or custodial services, they may appoint more than two proxies so that Unitholders who hold shares through such corporations can attend and participate in general meetings as proxies, in accordance with the prevailing laws.
    5.9 The Manager supports voting by poll at all general meetings and the poll results are announced via SGXNET to SGX-ST on the same day of each Unitholders' meeting.
    5.10 The Manager will prepare minutes of general meetings and make these minutes available to Unitholders on SGXNET and CLCT’s website.

    Corporate Website

    5.11 The Manager maintains CLCT’s corporate website (www.clct.com.sg). CLCT's business developments and operations, financial reports, announcements, news releases and other information are posted on its corporate website. Both current information and archives of previously released information including presentation slides and announcements can be found either under the "Investor Relations" or “Newsroom” sections of the corporate website.
  • 6. Manager Contacts
    6.1 Unitholders and the investment community can contact CLCT's investor relations team by telephone at (65) 6713 2888 or by email at ask-us@clct.com.sg.
    6.2 Unitholders can contact our Singapore Unit Registrar at the following address:

    Boardroom Corporate & Advisory Services Pte Ltd
    1 Harbourfront Avenue
    Keppel Bay Tower #14-07
    Singapore 098632

    Telephone: +65 6536 5355
    Fax: +65 6536 1360
    Email: shareholder.enquiries@boardroomlimited.com
    6.3 Unitholders Privacy
    The Manager recognises the importance of Unitholders' privacy and will not disclose Unitholders' information without their consent unless required by law.
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